Every event has a lineup — the list of who's performing, in what order, with optional set times and stages. The lineup is separate from your bookings. A booking is the deal. A lineup slot is where that act sits on the running order.

You can add slots before any bookings exist, link bookings to slots as deals come together, and choose exactly which names and times are visible to the public. The lineup shows up on your Event list website embed, on Calendar Sync feeds, and inside documents — so the running order stays up to date everywhere without extra work.

Open an event and choose the Lineup tab.

The lineup is made up of slots. Each slot is one appearance — an act, a placeholder, or a gap between sets (a changeover). You build the running order by adding slots, and everything stays as a local draft until you save the event.

The slot is now on the lineup. If you leave the name empty, it shows as Slot — a placeholder you can fill in later.

You can also hover between two existing slots and click the plus icon to insert a slot or changeover in the middle of the running order.

There are two ways to get a booking onto the lineup:

Automatically: When a booking on this event is confirmed, it's added to the lineup if Automatically add confirmed bookings to the lineup is on (the default). New slots start as Hidden unless Automatically publish bookings on the lineup is also on. Change this in Customize Settings on the event, or set the Account default in Settings → Events.

Manually: Drag a booking from the Bookings panel on the right side of the Lineup tab and drop it onto the lineup, or use Add to lineup. You can drop it into a specific position, or onto an empty placeholder slot to fill that slot with the booking. If the booking is already confirmed and Automatically publish bookings on the lineup is on, that slot is set to Published.

When a booking is linked to a slot, the slot inherits the name, set times, label, and stage from the booking. You can override any of these on the lineup without changing the booking.

Placeholder slots are useful when you know the running order but haven't confirmed every act yet. Add a slot with a name (like "Support TBC") or leave it unnamed — unnamed slots show as Slot on the Lineup tab.

When you're ready, link a booking to that placeholder. The slot picks up the booking's details, and the placeholder is replaced.

Unnamed slots never appear on the public lineup, Event list, or Calendar Sync. They're only visible to you on the Lineup tab.

A changeover is a gap between sets — the time between one act finishing and the next starting.

You can also use Add changeovers in the toolbar to add changeover rows between every slot that doesn't have one. Fix changeovers updates existing changeovers to match the times of the slots on either side.

Changeovers never appear on the public lineup or Event list — they're only on the Lineup tab and in documents where you choose to include them.

If your event has more than one performance area, you can assign slots to stages.

Stages are shared across the event. You can edit or delete a stage from the … menu next to the stage name — acts stay on the lineup without a stage when you delete one.

On the calendar inline editor, use View options next to the copy button to show or hide stage names alongside the lineup.

Each slot on the lineup has a Published or Hidden status. This controls whether the name appears on public surfaces — your Event list embed, Calendar Sync notes, and the public document lineup block.

To change the status, use the switch in the Status column on each row. You can also select multiple slots and use Publish selected or Unpublish selected, or use Publish all / Unpublish all at the top.

When you confirm a booking, a new lineup slot starts as Hidden unless Automatically publish bookings on the lineup is on. That same setting also publishes a slot that's already on the lineup when that booking is confirmed (for example a pending act you added by hand).

The event must also be published for any lineup names to appear publicly. Publishing a slot only takes effect once the event itself moves to a published status (like Announced, On Sale, or similar).

Set times on the lineup are separate from whether the slot is published. Even when a slot is published, set times are hidden on the public lineup by default.

To show times for a slot, expand the slot and turn on Show times on the public lineup. When this is off, the name appears publicly but the start and end times stay private.

The public lineup is what visitors and other contacts see. For a name to appear:

Changeovers are never shown publicly. Set times only appear when Show times on the public lineup is turned on for that slot.

The published lineup shows up in several places automatically:

On the calendar, the inline event editor has a Lineup tab. This is a compact view of the same lineup — you can publish and unpublish slots, copy the lineup as text, and use View options to show changeovers and stages. Choose Edit lineup to open the full Lineup tab on the event.

To take a booking off the lineup, expand the slot and choose Remove from lineup. You can keep the slot as a placeholder (without the booking linked) or remove the slot entirely. The booking always stays linked to the event either way.

If you cancel, revert to draft, or otherwise unconfirm a booking, their lineup slot stays on the running order but turns Hidden. They come off the public bill. Remove the slot from the Lineup tab if you don't need it.

Changes on the Lineup tab are a local draft until you save the event. When you navigate away with unsaved changes, you'll see the standard unsaved changes prompt.

On the calendar inline editor, the compact lineup drafts until you press Save in the Lineup tab footer.