When someone needs to know when you’re free — or what’s already announced — send them a calendar link instead of screenshots or a long email thread. They open a clean, read-only view of your availability. You stay in control of what shows up.
You choose how holds, pending and confirmed bookings appear, which events are fully announced, and the days or times you’ve marked unavailable. Private links work out of the box. You can also turn on a public profile if you want anyone with your Account slug to open the calendar without a token.
This is the visitor-facing share page. If you want your own iCal, Google Calendar, or Outlook to stay in step, that’s a different feature — see Export your schedule to iCal, Google Calendar, or Outlook.
Mark days or times as unavailable
Block out days off or busy windows so Connected contacts and shared-calendar viewers can see you’re not free — without sharing private notes. They see Unavailable (or a busy window). Your notes stay on your side.
Open your Calendar.
On a day, open the ⋯ menu (or use Edit Availabilities / Availability).
Add a time range, or turn on All day. You can set an optional end date for multi-day all-day blocks, or add more than one timed window on the same day.
Save.
Days with unavailability show a compact N/A marker. Hover the marker to see who and when, then click a row to edit. The marker is small on purpose — your calendar stays readable, and the detail is one hover away.
If your Account has a roster, the same flow opens Roster Availability so you can edit yourself, a member (when you’re allowed), or use Bulk Edit for everyone you can edit on that date.
Your private notes on a block never appear on shared calendars or to Connected accounts.
Find your share links
Open Settings → Calendar.
On the Share page card, copy the public or private calendar link (admins manage privacy and regenerate the private token).
Or use Share on your calendar toolbar — the dialog is Share Calendar & Sync. Open the Share page tab for the same visitor links.
Two places, same links. Settings is where you manage privacy and regenerate tokens. Share on the calendar is the quicker path when you’re already looking at the week and just need to copy a URL.
Private links include a secret token in the URL. Regenerating the token invalidates older private links — useful if a link was shared too widely.
Public vs private
Private (default) — Only people with your private link can open the calendar. Start here if you want availability without a public profile.
Public — Anyone can open your public profile calendar once you turn this on in Settings → Calendar. Account admins control this setting.
Private is the default so a share link isn’t accidentally findable. Public is opt-in, and only an admin can turn it on, because that decision belongs to the Account — not whoever happened to open Calendar.
What people see
Published events show full announce details. Unpublished events stay scrubbed. Holds, pending, and confirmed bookings follow your share settings. Manual unavailability always appears as Unavailable — never your private notes.
Financials, deal terms, documents, and private notes never appear. The share page is for avails and what’s announced — not for the paperwork behind a booking.
Control holds and bookings
In Settings → Calendar, choose how holds, pending bookings, confirmed bookings, and set times appear on the shared link. Manual unavailability is always on for shared calendars — there’s no separate toggle to hide those blocks. If you marked a day off, people looking at the link should see that you’re not free.
Roster members on the shared calendar
In Settings → Calendar, find Roster on shared calendar.
Leave members checked if they should show.
Uncheck anyone who should stay off the link — their dates, holds, and chips stay private.
Save.
When a roster owner marks blocked dates on a member’s calendar (with permission), those blocks appear on that member’s shared calendar — not on the owner’s. The block belongs to the person who isn’t free.
This visitor link is not how you share working calendar rows with another Account that also has a member on their roster. That’s Share with other teams — see Share work with other teams.
Publishing events (status-driven)
Full event details on your shared calendar follow the event’s status. You set which statuses publish under Settings → Events on each status. That way “announced” is a status you already use — not a second publish switch on the share page.
Tips
Share the private calendar link when you want availability without a public profile.
Use named confirmed mode only when you’re comfortable showing who you’re booked with.
If a private link leaked, regenerate the token in Settings → Calendar.
Marking yourself unavailable doesn’t stop you from double-booking your own Account on offers you create — Connected booking checks apply to the other Connected account on the booking.