An artist can sit on more than one roster — an agency and a manager, for example. That does not open their calendars to each other. The events, bookings, and settlements you create for that artist stay on your Account, so each team keeps its own dates.
Share with other teams lets you choose what the other Account can see of that work. Nothing is shared until you turn it on. You do not add them to your roster, and they do not join yours. You're opening a view of work you already created — not folding another business into your roster.
Before you start
The artist or venue is on your roster.
The other Account also has that same Account on their roster — not just a contact with the same name. Sharing is between two teams that both manage this person, not two contacts that happen to match.
You do not need to be Connected with the other Account. Connect is for mutual contacts. This is a roster setting.
Do not add the other Account as a roster member. Sharing is a setting on the member you both already have — adding the other team would put them on your roster, which is a different relationship.
How to share
Open Roster.
Find the member.
Open ⋯, then Share with other teams.
You'll see other Accounts that also have this member. Share is off for each of them until you turn it on.
Turn Share on for the Account you want. It starts at Read Only so you can let them see the work without handing over edit rights. You can switch to Edit Access or Full Access, or mix Events, Bookings, Settlements, and Invoices the same way as Edit permissions — one permission model you already know.
Save.
If nobody else has this member on their roster yet, you'll see that noted in the dialog. That's so you know sharing is waiting on them adding the same Account — not a missing setting on your side.
What they can see
They see work your Account created for that member — on Calendar, Events, Bookings, Settlements, invoices, Tours, and Find. Ticket reports and P&L follow when those are on. Inbox unread follows when messages are on. They can plan around the work you created, in the same places they already look — and reports and inbox stay in step with the permissions you chose.
If they use Calendar Sync, those rows can appear in their calendar app too — same as they appear on their calendar. Their calendar app stays in step with Muzeek, so they don't have a second source of truth.
Their own work for that member is unchanged. Sharing adds your rows to their view. It doesn't rewrite or replace what they already created.
Unchecking that member in the roster filter hides those rows on calendar and lists. Find still includes them — so they can quiet the calendar without losing the ability to search.
What stays private
They do not see:
Your other roster members
Your contacts and private notes
Work you created that is not for this member
Sharing is scoped to this one member, so the rest of your roster and your private notes stay yours.
Sharing is one-way
Sharing is one-way. You will not see their work unless they share back. Each team decides independently — turning yours on doesn't open theirs.
If they already share with you, the note under their name says they already share their work with you. Turning Share on then shows Shared both ways. That note is there so you can see the relationship before you flip the switch.
How to tell it's shared
On the roster: Shared to, Shared by, or Shared both ways
On the event or booking: Shared by their Account name, or Shared both ways with their Account name
Those labels tell you whose work you're looking at, and whether it goes both ways.
Stop sharing
Turn Share off, then Save. Those rows leave their calendar and lists the next time they load — they simply stop seeing your work for that member.
You can also…
Edit permissions is a different menu — that's between you and the member. Share with other teams is only for another Account that also has this member. One is you and the artist. The other is you and another team that also manages them.
For how rosters, Event for, and Booking for fit together, see How rosters work.
Common questions
Why don't they appear in the list? They need the same member Account on their roster. A contact with the same name is not enough.
Two artists with the same name — will that work? No. They need to be the same Account, not two people who happen to share a name.
Do I add the other team to my roster? No. Leave them off your roster and use Share with other teams on the member you both have.
Does the artist have to approve? No. You choose what they can see of work you create.
Can I share only some shows? Not yet. The setting applies to current and future work you create for that member.
Do we need to Connect first? No. Connect is for mutual contacts. This is a roster setting.
Does saving send an email? No. They'll see the work the next time they open calendar or lists.