Roster sharing lets you run bookings and events across Accounts. For this flow, the most common setup is a venue group and its venues — a venue creates under the group's Account (with permission), or the group creates work for a venue. When work is created for a member or under a roster owner, some settings follow the owner, some the beneficiary, and some stay with whoever clicked Create. That split is what keeps one group's event types consistent without stealing a venue's timezone or location.
For the basics of owners, members, and Event for / Booking for, see How rosters work.
Creating work for a member does not show it to another Account that also has that member on their roster. To share that work, use Share with other teams on the member — see Share work with other teams.
Two common setups
You create for a roster member — as the venue group, pick Event for or On behalf of (booking for) a venue; your Account owns the row, tagged for that venue.
A member creates under your Account — the venue turns on Set as owner for work I create under Rosters I'm In. You must allow it. Only one owner at a time, so new work does not land on two Accounts at once.
From the owner's Settings
Event type, status, labels, schedule item types, starred default templates, currency, tax, reminders, and default schedule items all come from the owner's Account. Pickers do not offer Create New when you are not the owner — add custom types in the owner's Settings → Events. Inline create would save the type on your Account, then fail on the owner's event. Keeping registries on the owner is what makes a venue-group calendar use one set of types.
From either library
Templates, documents, and saved messages can often be chosen from both the owner and your Account. Badges show whose library a template is from, so you can tell a group template from a venue one. Default templates on create still favor the owner, which keeps new events starting from the shared pack.
Timezone and location
When Event for or booking On behalf of is a roster member, new events prefill timezone and location from that member's General settings. A Melbourne venue should not inherit the group office's timezone just because the group owns the row. Those toggles are Prefill new events with this address and Prefill new events with this timezone on each Account. Saving a show venue from Location search is separate — see Venues and event locations.
Common questions
Why no Create New for schedule types? Types must live in the owner's Settings. Inline create would save on your Account and fail on the owner's event.
Does creating for a member share it with their other agency? No. The row stays on your Account. Use Share with other teams if you want another Account that also has this member to see it.
For account-wide defaults without roster delegation, see Defaults for new events and bookings in Settings.